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Event Planning Resources Page 2

What Sort Of Entertainment Is Required

You are lucky nowadays, with the advent of the Internet there is an unbelievable choice of entertainment for your event. From bands to team-building to funfair's and much more besides.

With the information you have selected, you will be able to prepare a plan of what you are going to need. Make sure there is something for everybody, any group left out is going to complain. Obviously if there is only going to be 2 children there then you can’t really justify 4 or 5 children’s entertainers (unless they happen to be the owners kids), similarly if there are only a small number of older people in the mix you may well get away with booking a risque comedian, you could always explain that it is someone the majority of the people like and explain why they might find him offensive, you might be surprised, we’ve been to many events where the liveliest group are the older generation.

Some choices such as funfair games (hey we are a funfair company so we are going to tell you about our stuff), works equally well for all ages, kids love games such as the coconut shie, whilst the grown ups will be competitive and want to beat their mates (or impress their girlfriend/boyfriend/partner).

Your entertainment choice might be dictated by the choice of venue, if you are having an indoor event then there is no point thinking about something like a ferris wheel, there are few venues that it will fit inside. Equally a crooning singer might not like the idea of working outdoors. You need to draw up your entertainment list and then review it after you have sorted the venue out.

Is Catering Required

I can think of very few events we have attended where catering hasn’t been provided, people basically need to eat and drink, and the catering can easily make or break the event. A small number of guests at an intimate party might be better served by a sit down meal, though we regularly see 4-500 sit down guests being served a 3 course dinner, for that you will probably be better using the venues caterer as the logistics involved in laying out 500 places in a tent in the middle of a field are complex, and you would need to be sure an outside caterer was up to the task.

If you are having some outdoor entertainment, then hog roast, burger van, buffet type food is probably the way to go, the guests can mix and mingle, listen to the entertainment/use the attractions and feed when they feel like it. An ice cream cart or candy floss cart or other fun food will make a nice addition and usually keep going throughout the event.

Don't forget to take into account any special dietary requirements, such as vegetarians or someone that can only eat Halal or Kosher.

Where Will It Be Held

Again this ties in with the number of guests you have and the type of event. If its a large family funday you are going to need enough space for the rides, games and catering attractions, and just as importantly suitable access, there is no point booking a 30 acre field for a full scale funfair, if the only access road is 6ft wide (believe me we have had this happen), any reputable supplier would arrange a site visit to check access fro large vehicles, though you may either have to pay for it, or be patient so they can arrange to carry it out when they are in the area.

Indoor venues are licensed for a set number of people, so they will be able to tell you exactly how many guests you can have. A popular range of venues are football stadiums, they tend to have enough seating indoors and catering expertise for a large sit down meal, and plenty of room outside if you want a large outdoor event to go with it, racecourses are pretty similar.

If its a small intimate function, then usually a local bar or bistro would tick all the boxes for you.

But don't be afraid to use unusual venues, we provided catering for an event in what used to be the cells of Clarkenwell prison, spooky and damp but really fun nonetheless.

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